About the job
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
Job Description
The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.
CONTEXTUAL BACKGROUND
The IRC has been present in Nigeria since 2012 when the organization responded to flooding in Kogi state. In February 2014 the IRC moved into Adamawa State in NE Nigeria to provide humanitarian interventions through a multi-sectoral, integrated approach for conflict affected populations. IRC Nigeria now operates a country office in Abuja and field offices in Mubi and Yola of Adamawa State, Maiduguri, Bama, Gwoza and Monguno of Borno State and Damatru of Yobe State. Currently, IRC Nigeria implements programs primary health care, Reproductive Health, Nutrition, Environmental health, WASH, Women’s protection and empowerment, Protection, Child protection, Education, Economic Recovery & Livelihood.
Job Overview/Summary
The logistics assistant ensures the efficient and effective management of the IRC’s logistics functions in Gwoza base office. The position will directly supervise a storekeeper, IRC drivers and rental vehicle drivers in Gwoza base office.
Major Responsibilities
Warehouse Management
- Be accountable for periodic cycle count as per the standard operating procedure to ensure that stock management system is adhered to by staff/storekeepers.
- Lead in conducting fiscal year end stock inventories and ensure that effective stock inventory report is produced for Gwoza base.
- Assist programs to establish and implement a reliable stock distribution plan to avoid closed grant or expired items in the warehouses.
- Provide on-going training and support to the storekeepers in their relevant functions and reporting.
- Oversee warehouse operations in Gwoza, ensuring proper stock-keeping records, storage conditions, security, and facility maintenance.
- Provide support to warehouse staff as required in managing and documenting the receipt, handling, storage, dispatching and reporting of goods through the IRC warehouse(s).
- Finalize monthly report for the expendables store, outlining all stock movements and remaining balances for Gwoza base.
- Maintain records/authorizations for warehouse staff designated to receive and dispatch goods.
- Ensure warehouse and stocks are secure, well managed and documented.
Asset Management
- Ensure proper tracking, maintenance, and recording of all IRC assets in Gwoza Base, which will lead to an accurate asset database at all times.
- Ensure that each staff member in Gwoza is accountable for every asset assigned to them using the Equipment Issue / Receipt forms.
- Implement maintenance systems and procedures for assets, including follow-up.
- Ensure quarterly physical check of assets and submission of asset reports to assets officer and logistics manager for review.
- Liaise with assets officer & logistics manager to recommend disposal of assets in Gwoza to ensure that it is reviewed and implemented annually as per IRC and donor requirements regulations.
- Ensure that an up-to-date filing system for all assets is maintained.
- Retrieve assets and reassigned at the end of employee term of service.
Fleet and Transport Management
- Oversee the management of the transport fleet for Gwoza base. Ensure that vehicles are allocated to program/departments in an efficient manner and in coordination with Program teams and logistics manager.
- Ensure that systems are in place to account for transported goods.
- Collects log sheets and ensure it is properly filled.
- Manage and monitor drivers.
- Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
- Prepare monthly reports on Fuel Usage, Mileage and Spares Expenditures by vehicle for review, general reporting, and analysis for continuous improvement.
- Ensure management, tracking, maintenance, and reporting of all IRC vehicles in Gwoza according to IRC policy.
- Ensure that all vehicles are secure when not in use.
- Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicle related parts and consumables, including fuel
Maintenance
- Ensures all infrastructures within office spaces are maintained and functioning at any given time. this may include working rooms/spaces, doors, windows, hand washing facilities, latrines etc.
- Ensure that facilities in guesthouses are at all times maintained and functioning. This may include maintenance of individual living rooms, doors, windows, hand washing facilities, latrines etc.
- Manages the maintenance needs of all warehouses in the base office with the support of maintenance team in Maiduguri.
- Responsible for proactive maintains of equipment, tools, furniture, generators etc. in the office and at the guesthouses.
- Manage all expenses related to maintenance requirements and raises timely PRs.
- Prepares proactive maintenance plan with support of the maintenance officer in Maiduguri and submits to logistics manager for approval.
- Maintains all necessary documentations with regard to maintenance.
- Prepare and submit monthly report on maintenance functions in Gwoza office.
Reports
- Responsible for compiling regular reports from Gwoza base on inventory stock levels, pharmaceutical stock levels, fuel consumption and fleet performance and activities.
- Responsible for compiling regular reports from Gwoza regarding Contributions-in-Kind.
Other Human Resource Functions
- Read, review and become knowledgeable of the IRC Global HR Policies and Procedures
- Perform other related duties as required by the supervisor and Log Manager.
Key working relationships
- Position reports to: Supply Chain Officer.
- Position directly supervises: Storekeeper, Drivers
- Indirectly Reports to: Field Coordinator, Logistics Manager.
- Other Internal and/or external contacts:
- Internal: Programs and operations teams
- External: Transport vendors, logistics coordination meetings in Gwoza.
Minimum Qualifications:
Education
- University Degree/Higher Diploma in Engineering, Business Administration, Logistics, or any other related field.
Technical Skills & Experience
- 2 – 3 years of experience in similar position.
- Previous NGO experience will be an added advantage.
- Logistics Certification will be desirable.
- Strong organizational, interpersonal, and communication skills.
- Strong written and oral English communications skills
- Excellent computer skills including MS Word, Excel, PowerPoint, and Outlook
- Ability to present information effectively; experience providing training and staff development a plus.
- Strong skills in collaboration with multi-cultural and diverse teams
- Commitment to consistently improving and developing innovative solutions in response to challenges.
- Good technical writing/documentation skills
- Must be able to work with limited supervision and exercise independent judgment in problem solving.
Soft Skills And Competencies
- Good verbal communication and report-writing skills with the ability to convey information effectively in Country official language – English would be nice to have as an additional working language.
- Customer & client centered and service-oriented mind & attitude, and ability to work under pressure and diligently carry out instructions.
- Proven sense of professional discretion, integrity, and ability to manage situations diplomatically and to effective resolution.
Language Skills: Excellent English and other major Country languages communication skills including speaking, listening, and writing. Knowledge of Hausa will be an added advantage.
Standard of Professional Conduct: IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.
Commitment to Gender, Equality, Diversity and Inclusion: IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.
Employment Gaps: We welcome applicants with varied career paths and recognize that a gap in employment does not define a candidate’s potential. We value transferrable skills and are committed to investing in the growth and development of our team members. We encourage applicants to highlight any relevant skills or experiences they have acquired, even if they were not gained in a traditional work setting.
Compensation and Benefits: IRC strives to provide externally competitive and internally equitable Compensation and Benefits programs that attracts, motivates, and retains employees that deliver strong performance while demonstrating the IRC Way Standards for Professional Conduct.
Equal Opportunity Employer: IRC is an equal opportunity employer and we value diversity and inclusion. We do not discriminate on the basis of race, nationality, ethnicity or tribe, gender, age, religion, caste, sexual orientation, differently abled, geographic origin, marital status, veteran status and cultural background (or any other characteristic protected by law). We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.
Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.
